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Services for Staff

Unitec Library staff are experts in information management. As curators of information and content we provide advice and knowledge solutions for our diverse and dynamic community.

How to place an Item on Course Reserve (Short Loan)

To put an item on Course Reserve (Short Loan) you must complete the Course Reserve Form. You can complete the form in one of these two ways,

Either submit this form:

OR complete and email this word form:

Using the form will ensure we obtain the following information, which we require to quickly process your request:

  • Your Name
  • Course Name
  • Course Code
  • Year and semester that the course if being taught in
  • Title/Author/Edition (or Year of publication) of each resource
  • Loan duration for each resource
  • Approximate number of students taking the course

For assistance, contact your Subject Librarian.

Placing a personal copy of book on Course Reserve

Where the Library does not hold a copy of a book, the lecturer’s personal copy may be placed on Course Reserve for a specified time, e.g. until the end of semester, and then returned to the lecturer. The title will be considered for purchase by the Library.

Note: the Library accepts no responsibility for damage to or theft of personal copies.

Course Reading List

In addition to particular Course Reserve items, we can display your entire Course Reading List on LibrarySearch. We can link to items online (such as ebooks) as well as items physically located in any part of the Library, not just Course Reserve items held at the desk.

To access a Course Reading List just select the ‘Course Reading’ tab in LibrarySearch and search for the course code, course name or lecturer name.

Overview and Policy

The Course Reserve (Short Loan) collection provides shortened loan access to required/recommended text books, readings and other resources. Loan periods can be adjusted to suit your students' needs while still maximising access. If a resource is in high demand*, then we recommend placing a copy on Course Reserve for the duration of the course which will allow equitable access for all students.

*IMPORTANT NOTE: Items will be placed on Course Reserve while the course is being taught but will be returned to open shelves if they have not been borrowed more than 10 times a year or more than 5 times during one semester. .


Items placed on Course Reserve must comply with copyright legislation.

Guidelines for placing articles on Course Reserve

If you wish to place a journal article on Course Reserve please read the Guidelines linked below first.

Contact People

Subject Librarians
Please contact the Subject Librarian for your area with your Course Reserve (short loan) queries and to discuss your course reading needs.

Library and Information Service Assistants administering Course Reserve:

Gabriel Frederikse
Mt Albert, Te Puna Library
(09) 815 4185 or (09) 892 8625 
or email


Simon Bowyer
Waitakere Library
(09) 892 8982
or email