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Student Success group

LibCal and bookings

This page is to help Unitec Student Success staff manage bookings by students

Setting up your Teams account

In January 2024, Unitec moved from Zoom to Teams for all student appointments.

LibCal can link with Microsoft TEAMS to allow students to select an online meeting.  A TEAMS meeting will automatically be created in your Outlook account, and the link to this online meeting is sent to you and the student. 

  1. Log into LibCal and click on your email address (Top right-hand side in the orange bar)
  2. Select Integrations tab, and ask for authorisation with Microsoft Teams. 
  3. In LibCal go to Appointments -> Availability, and set up your availability for Online Meeting.
  4. CHECK:
    1. Go to Appointments page, and click on the My Landing Page link under the calendar.
    2. See where this link takes you.  Note that there may be a dropdown where different locations can be selected. UPDATE the words here within Appointments -> My Settings -> Appointment Instructions/Directions.
    3. Go to the page where the students will make an appointment AND MAKE AN APPOINTMENT WITH YOURSELF.
    4. Check the emails that the student will be receiving – do they make sense?
    5. Check the emails that YOU are receiving – do they make sense?
    6. Is the booking appearing in your Outlook calendar?
    7. Is the booking appearing in your Teams calendar?