APA referencing 7th edition

A guide to APA referencing (7th edition). APA stands for American Psychological Association

Referencing Reports

At the end of your assignment, essay or project you are required to include a reference list containing the full details of each source. The list should be in alphabetical order and include the author/editor, date, title and publication information. References over one line long should use a hanging indent to indent the second and following lines.

Note: Reports may include government, corporate or organizational reports.

For how to handle multiple authors, see 'Referencing Books'


Online Report

Reference List

New Zealand Medical Radiation Technologists Board. (2017). Examination policy: Consultation outcomes. https://www.mrtboard.org.nz/assets_mrtb/Uploads/MRTB-Exam-Consultation-Outcomes-Apr2019.pdf

First In-text citation

If paraphrasing:  (New Zealand Medical Radiation Technologists Board, 2017)       If quoting:  (New Zealand Medical Radiation Technologists Board, 2017, p. 10) 

Subsequent In-text citations

If paraphrasing:  (NZMRTB, 2017)       If quoting:  (NZMRTB, 2017, p. 37)

(if there is a common abbreviation)


Report with Named Authors

Reference List

Meissel, K., Peterson, E., Thomas, S., & Murray, S. (2018). Intentions and decisions about early childhood education: Understanding the determinants of households' early intentions and decisions about ECE and childcare from birth to age 2. Ministry of Social Development. https://www.msd.govt.nz/documents/about-msd-and-our-work/newsroom/media-releases/2019/children-and-families-research-fund-report-intentions-and-decisions-about-early-childhood-education.pdf

In-text citation

If paraphrasing:  (Meissel et al., 2018)       If quoting:  (Meissel et al., 2018, p. 47)


Annual Report

Reference List

Unitec Institute of Technology. (2019). Annual report 2019. https://www.unitec.ac.nz/sites/default/files/public/documents/unitec-annual-report-2019-spread.pdf

First in-text citation 

If paraphrasing:  (Unitec Institute of Technology, 2019)       If quoting:  (Unitec Institute of Technology, 2019, p. 42)

Subsequent in-text citations

If paraphrasing:  (Unitec, 2019)       If quoting:  (Unitec, 2019, p. 28)

(if there is a common abbreviation)


Report which includes a report number

Reference List

Thurston, S. J. (2012). Effect and remediation of the loss of building lateral stiffness caused by earthquake loading (Study Report SR0265). https://www.branz.co.nz/cms_show_download.php?id=f8defa92a13c106a1ae843a704bd6abd43a9260b

In-text citation 

If paraphrasing:  (Thurston, 2012)       If quoting:  (Thurston, 2012, p. 17)


Association/Entity Code of Ethics/Code of Practice

Reference List

IT Professionals NZ. (2017). Code of ethics. https://itp.nz/upload/files/ITP%20Code%20of%20Ethics.pdf

In-text citation 

If paraphrasing:  (IT Professionals NZ, 2017)       If quoting:  (IT Professionals NZ, 2017, s. 5.2)

(Note: s. stands for 'section')

Things to remember

Authors' names: Reports can be produced by an organisation or Government department, without naming individual people.  You should use the organization or department name in place of the author


Multiple authors: The same rules apply as for books


Italics: Only the report title should be in italics.  If you are referencing a chapter in a book, the title of the chapter should not be in italics.


Capitalization: The first letter of the first word of a title should be capitalized as should the first letter of the first word of any subtitle.  Everything else should be in lower case unless it is a proper noun or an abbreviation that is always written in capitals.


Splitting a URL: If your URL needs to be split do not insert a hyphen. Break the URL before a punctuation mark.  Do not add a full stop at the end of the URL as this may appear to be part of the URL and cause retrieval problems.


Secondary Sources: You can only reference information that you have actually seen.  If that book or journal article quotes another piece of work that you also want to quote, you need to cite the information as a secondary citation.

For example, you read a book by Sandvoss, in which he quotes Taylor "Ian Taylor's influential analysis (1971) in which he identifies hooliganism as a response to social control..."

If you have not read the item by Taylor you would reference the Sandvoss book.

Sandvoss, C. (2003). A game of two halves: Football, television and globalization. London: Routledge.

In-text citation (as cited in Sandvoss, 2003, p. 2)